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Job Duties: Provide a full range of accounting, hiring, and finance administrative services for the UWEC Continuing Education Unit, which includes areas within Masters and Bachelor’s degrees, credit programs, noncredit programs and conferences. 

Responsibilities include, but are not limited to, hiring process coordination, accounts receivable, accounts payable, records management, cash handling, providing customer service, budget management, as well as support for the CE registration area, UW System Office of Online & Professional Learning Resources (OPLR) reporting, and special reporting tasks as assigned by the Director and Operations Manager of Continuing Education. The Finance and Hiring Administrator functions as the lead and sole worker in all fiscal responsibilities, is responsible for all aspects of programmatic hiring processes, and assists with various administrative operations. This position reports to the Operations Manager.

An ideal candidate for this role is a proactive administrator who not only manages processes but looks for opportunities to improve them when appropriate or necessary. The right candidate will be the primary point of coordination for fiscal processes within Continuing Education, acting as a vital liaison between our unit and campus partners in HR and Accounting. The Financial and Hiring Administrator will communicate with stakeholders outside of the University and will play an important role in delivering a positive experience for our instructors, partners, and customers. The ideal candidate will have a sharp eye for detail and the ability to adapt to changing priorities and deadlines. Confidence in navigating systems and advocating for operational needs will support success in this position. We are seeking someone who is a collaborative team member, systems thinker, and problem solver, and who is comfortable working through complex processes, while contributing to continuous improvement. Advanced financial experience is not required; training will be provided on institutional systems and processes. 

This is an in-person position (University of Wisconsin – Eau Claire Campus) with the potential for up to one remote work day per week.

Key Job Responsibilities:

Reviews transaction processing internal controls and recommends policies and procedures

Audits or reconciles original purchase documents with payments

Answers advanced fiscal questions and provides information based on set materials and standards to various audiences

Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies

Creates general reporting for transactions

Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit

Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials

Reallocates expenses to appropriate funding strings

Department:

Continuing Education

Compensation:

Compensation: $18 - $21.50/hour

Required Qualifications:

Ability to interpret financial data and provide recommendations

Ability to manage administrative processes from beginning to end

Ability to remain adaptable and flexible to different situations and changes and to work under pressure

Ability to learn new systems, software, and processes quickly

Ability to use Excel to create and maintain spreadsheets involving administrative and financial data

Ability to use databases to export data, enter data, and prepare reports

Must have the mental and visual ability to read, interpret, and manipulate MS Excel, Words, and Outlook files daily

Must have the physical ability to operate office equipment (such as phone, computer, and printer) used to perform essential job functions daily

Preferred Qualifications:

Knowledge of cash handling standards and practices

Experience in administrative roles with financial responsibilities (ex. Budget coordination, accounts payable/receivable, payroll, program/department administration, or similar roles involving financial processes and systems).

Coursework and/or experience in accounting, finance, or a related field 

Accounts receivable and accounts payable experience

Administrative experience with Workday system

Key Skills and Attributes

Problem-solving and process improvement skills

Excellent verbal and written communication 

Exceptional customer service skills

Strong organization skills and ability to prioritize workload

Strong critical thinking skills

Ability to work effectively and collaboratively with diverse groups and individuals 

Minimum Experience

Administrative and/or office support experience

High school diploma or equivalent

How to Apply:

Applications are submitted electronically. Please follow instructions found on the following UW-Eau Claire Website: http://wisconsin.wd1.myworkdayjobs.com/UW_Comprehensives. You must create an account and login before you can apply. Please be sure you have included the following in PDF format:

Cover letter

Resume

Names and contact information for three references.

To ensure consideration, completed applications must be received by May 12, 2026. However, screening may continue until position is filled.

Contact Information:

Emma Dimick

Operations Manager

715-836-5637

dimicker1944@uwec.edu